Source PDF
Keep the original invoice available during review and after posting.
QuickBooks Online integration
Stop invoice issues before they become QuickBooks Bills or Expenses.
Plaincount prepares invoices, checks for duplicate, coding, GST/HST, and approval issues, then lets your team approve and create the bill in QuickBooks Online in one workflow.
First 20 invoices free. No credit card. No contract.
From invoice arrival to QuickBooks bill creation
Every invoice is prepared, checked for issues, and approved before a bill is created in QuickBooks.
- 01
Invoice arrives
Upload or email your invoices directly to Plaincount.
- 02
Posting Queue
See what is pending, needs attention, or ready for approval.
- 03
Quality checks
Review duplicate, tax, coding, and required-field issues.
- 04
Human approval
Approve once to confirm the vendor, tax, and coding details.
- 05
Bill creation
Plaincount creates the Bill or Expense in QuickBooks Online after approval.
Keep the document and the decision connected
The accounting entry is only one part of a controlled invoice process.
Review history
Track the checks and decisions made before the QuickBooks bill is created.
Approval status
See whether an invoice is waiting, approved, posted, or needs attention.
QBO transaction reference
Keep the resulting QuickBooks transaction reference connected to the original invoice.
QuickBooks should be the system of record, not the first place mistakes are found.
Once a bad invoice is posted, your team has to fix coding, tax treatment, vendor details, approvals, or duplicate entries later. Plaincount gives bookkeeping teams a controlled approval step before invoices become Bills or Expenses in QuickBooks Online.
Review before posting
Resolve missing fields and coding issues before creating the QuickBooks bill.
Tax and coding checks
Review tax treatment, vendor details, and expense coding against the source invoice.
Possible duplicate review
Surface repeated documents and possible duplicate situations before bill creation.
Visible approval boundary
Keep the bill creation decision explicit with a single approval click.
QuickBooks Online integration FAQ
Does Plaincount work with QuickBooks Online?
Yes. Plaincount provides an invoice validation and approval workflow before approved bills are created in QuickBooks Online.
Does Plaincount create Bills or Expenses?
Plaincount can prepare approved invoices for creating Bills or Expenses in QuickBooks Online, based on the approved transaction and posting workflow.
Does anything post without approval?
No blind posting is required. Plaincount is built around a visible approval step before creating the QuickBooks bill.
Are source documents retained?
Yes. The source PDF is retained with the invoice record so your team can compare the document with the extracted and coded details.
Does QuickBooks remain the system of record?
Yes. QuickBooks Online remains the accounting system of record. Plaincount sits before bill creation as the approval and validation workflow.
Explore invoice review workflows
Stop invoice mistakes before they reach QuickBooks.
Plaincount prepares your invoices, flags duplicates and GST/HST issues, and creates the QuickBooks bill after approval.
First 20 invoices free. No credit card. No contract.